Annual Activity Calendar (Overview)
Example: https://foothillsclusters.com/2022-fchoa-elections
see ARCHIVED-$Project = $’23 Election=NomComm Activity (HOA-Comm Desktop)
REFERENCE: #$Com Task(s): #$TASK-6 Annual Election (d;Desktop)
| BoD Meeting | BoD Task/Event | FCHOA By-Laws |
| Apr | DEADLINE: BoD mtg: Elect Chair | — |
| May | DEADLINE: BoD mtg: Fill (min 2) homeowner members By-Laws: Article V (Nomination and Election of Directors) |
|
| Jun | — | |
| Jul | — | |
| Aug | — | |
| Sep | Nominating committee report: Slate of Board Applicant Candidates |
TBD |
| bfr Oct | Nominating committee confirm those selected for the ballot are in good standing w/Treasurer and Seccretary | Bylaw: Article IV, Section 3: Confirm candidates are members in good standing |
| at Oct | Nominating committee presents proposed slate of candidates and provides Brian Bickel USPS mailing materials (Candidate list & Bio sheet) | |
| Nov | Ballot is finalized and Meeting Room Confirmed | Bylaw: Article V, any member in good standing may ask request to be added at Oct BoD Meeting |
| Nov Day aft HM | Homeowner Meeting Voting Count @ Annual Mtg RESULTS [Latest News] | TBD |
| Update: Election Results page | TBD |
Annual Committee Activity Calendar
| Date | Committee Task/Event | |
| Jun 1 | Election Cycle Kick-Off | Project=’25 Election Task 6) (HOA Comm Desktop) |
| Jun 12 | Email: “HOA BOARD RECRUITMENT LETTER” | 2025-Email;Election_HOA_ RECRUITMENT LETTER.pdf |
| Latest News: “1st Call for Candidates” | 2025-LatestNews;Election_1st_CALL .png | |
| Aug 15 | Latest News: “Last Call for Candidates” | 2025-LatestNews;Election Last CALL.png |
| Sep 1 | Email: Nominating Committee Slate | Project=’25 Election Task 6) (HOA Comm Desktop)~4a2d1) email |
|
Day aft Oct BoD Meeting |
Election material delivered to printer |
5a4) 2025-LatestNews;AnnualMeeting&Election.png |
|
Fri aft Oct BoD |
Email Alert: Election material in USPS mail | OPTIONAL, Chair’s Choice |
| Latest News: REMINDER to VOTE (mail or in-person) | 5b4) 2025-LaatestNews; _______________ | |
| 2nd Mon Nov | Update Election Results Page | TBD |
| Latest News: Election Results | TBD | |
Annual Members Meeting NOTICE:
Ballots, Rtn Envelope and Election Instrution mailing via USPS
HM (Homeowner Meeting): Sun immediately before Nov Board Meeting
| Date | Action/Activity | |
| Oct BoD | Bio’s w/ Instructions (duplex) | |
| Ballot Master | note::Project=2023-Election-Ballot-Sample(v1)-DRAFT2.dox | |
| Addressed return envelope | ||
| USPS Mailing List | ||
| Day aft Oct BoD Mtg | DEADLINE: Masters @ Printer Appoval | see HISTORICAL below |
| HM-5wks | DEADLINE: Print & mail USPS: Ballot w/Rtn Envelope, Instruction sheet w/ Bio page | see HISTORICAL below |
Historical REFERENCE(s)
2020 Election Envelope Content: @ Caliber / Documents / Nominating Committee / …
a) REF=2020-Election-Ballots-and-Information .pdf
2022
2022 Election Results Page
2023 Greg Piraino Chair
2023 Election Latest News-Roll Up]
2023 Election Running Summary [Widget-Sidebar Left]
2023 Call for Nominations Page
$’23 Election=NomComm Activity (HOA-Comm Desktop) @ Larry’s Laptop
1. 2023 BoD 1st Call for Nominations(v8)-230930.docx 2023-Election-1st-Call-for-Nominees-230920.pdf
2. 2023 BoD 2nd Call for Nominations(v9)-230923.docx 2023-Election-2nd-Call-for-Nominees-230923.pdf
3. 2023 Nominating Committee page~PUBLISHED – no pdf or image, forgot
4. 2023 USPS Election Envelope Content: @ Caliber / Documents / Nominating Committee / …
a) REF=2023-Election-Ballot.zip
5. 2023 Homeowners Meeting:
a) 2023 Elecion & Annual Homeowners Meeting [Latest News}
2023 Election Results:
_____
2024 Gigi Bainbridge Chair
~2024 FCHOA Election [Latest News]~Running Summary
$’24 Election=NomComm Activity (HOA-Comm Desktop) @ Larry’s Laptop
1. __
2. __
2024 USPS Election Envelope Contents: @ Caliber / Documents / Nominating Committee / ….
a) REF=2024-FCHOA_Election_USPS-MergedMailing_22Oct2024.pdf
2024 Homeowners Meeting:
a) ___
2024 Election Results:
b) ___